Preflight with CFI
9 min read

Have you ever walked out to your favorite Cessna 172 sitting on the rental line and had someone else tell you, “It’s all set to fly,” at which point you walk around the plane from a bit of a distance, hop in and go? Believe it or not, that’s the way airline, charter, and many corporate operations work every day – and their safety record is generally better than the average eagle-eyed GA pre-flight expert.

You’ve probably sat in the boarding area at the airport looking out the window to the ramp and seen a first officer walk around an airplane with his hands in his pockets as though he’s on a leisurely walk in the park. That pilot is responsible for equipment much more expensive than your 172 and many more lives than could possibly be jammed into your average GA airplane. He probably has a lot more training and experience than your average GA pilot, yet it almost seems like he doesn’t take the preflight seriously. The reality is that in certain areas of Part 121, 135, and 91 flying, the preflight inspection is a shared team effort and the depth of such an inspection depends on many factors.

Preflight with CFI

Your CFI told you a good preflight was important.

Preflight inspections are boring. It’s probably one of the first things we learn about as student pilots, and the importance of conducting a thorough inspection is ingrained in our training from Day One. The preflight is simply a means to an end. No one heads out to the airport excited to crawl around under the plane, get their pants dirty, and probably smack their head a time or two – we are there to fly and that’s what generally receives the majority of our attention.

The detail and depth of a preflight inspection can vary from day to day based on the type of airplane we are flying, where that airplane is parked, and even whether recent maintenance has been conducted. I will leave Part 121 Airline operations out of this discussion because that topic alone could fill several pages. Let’s talk about our preflight attitude or mindset for renters/flying clubs/partnerships, individual owners, Part 135 or Part 91 corporate operations, and airplanes fresh out of maintenance.


You’re probably wondering why renters, clubs, and partnerships are all thrown into one group. One of the positive aspects of owning your own aircraft is having the privilege of flying the same plane with the same equipment all the time without worrying about the abuse an airframe on the rental line takes. The truth is that if anyone other that you have been flying the airplane – including a partner – it should be treated virtually the same as an airplane off the rental line. You probably know your partner(s) well and trust them along with their flying experience, but in reality you have no way of knowing what happened to that airplane since you last sat in the left seat.

Prop tips bent

Sorry about that…

As a pilot in this group, you really have no way of knowing what happened to the airplane prior to grabbing the keys. It’s not uncommon for a renter to head out to a plane parked on the line and find the tips of the prop slightly curled over due to a minor prop strike – the previous renter may not even have been aware of the damage.

We all can probably remember our first couple of landings as a student pilot and therefore understand the abuse that trainers take. Obviously this is all very dependent on the type of aircraft, but particular attention should be paid to structural damage including wrinkled aircraft skin, hangar rash, and prop damage as well as flat-spotted tires, gear issues, brakes worn beyond limits, and loose or smoking rivets or screws.

As far as the interior inspection goes, make sure items like trim settings, flap and gear handles, and important switches for items like combustion heaters are in the correct position. On simple airplanes, this won’t be such a big issue but as you move to more complex airframes there are more items that can bite you if not caught on the interior inspection.

Hopefully your local FBO or flight school has some sort of system in place to alert pilots when a plane has just come out of maintenance. As a pilot you should be able to review a squawk sheet and see what’s outstanding on the list and what recent repairs have been made. As PIC you should also be checking prior to jumping in that rental to ensure that annual, 100-hour, or 50-hour inspections are current.

As a pilot in the “shared airplane” community, not only are you looking for general inoperative or unserviceable items due to normal use but you’re also carefully checking for things other people may have damaged or broken and not realized or not bothered to report.

Individual Owners

My airplanes sit in a fully enclosed and locked hangar I lease from the local airport. Other than my mechanic and the Airport Manager only I have keys to access the hangar. My mechanic doesn’t touch the airplanes unless I ask him to, and if the Airport Manager needs access (such as for the Fire Marshall to conduct his annual inspection) he alerts me in advance or lets me know immediately after. I also keep all cabin and baggage doors locked while in the hangar – something I learned from a friend after thieves stole avionics out of dozens of airplanes in hangars at his airport in the middle of the night.

New hangar

If your airplane lives in a hangar, the rules are different.

I can be nearly 100% sure that no one has flown those airplanes or had access to them that I didn’t know about. This makes my preflights a little easier. I still follow the POH/AFM in conducting the inspection but rather than examining each rivet and worrying about hangar rash and hidden damage, I am more concerned with finding fuel, oil, or hydraulic leaks that sometimes develop with temperature changes or when an airplane sits for awhile.

I also keep a sharp eye out for any evidence of bird, animal, or insect issues. Luckily my hangar is sealed fairly tightly and it’s not something I have had to deal with. I used to own a Piper Arrow that I kept in another hangar. Birds were able to get in and build an entire nest and lay two eggs right on top of my engine in the eight days that passed between flights, so you can never be too careful.

As the sole pilot for a particular aircraft kept in a secure hangar, my preflight changes from a search for something another person did to the airplane to items that may break or wear from general usage. On my interior inspection, I’m not so worried about the position of trim tabs, autopilot settings, or broken or missing items because I know exactly how everything was left the last time I touched the airplane.

Part 135 or Part 91 Corporate Operations

Here is where things change dramatically as far as preflight inspections go. Depending on the Operation Specifications (OpSpecs), a pilot may not even conduct a typical exterior inspection. In our corporate King Air operations originating from our home base, an A&P mechanic orders fuel (based on pilot request), supervises fueling, checks tire and fire bottle pressures, samples the fuel, checks the oil levels in both engines, checks battery voltage, ensures all required ADs and inspections are current, and even typically pulls the airplane out of the hangar for us.

All of this work is documented on a maintenance release form signed by the mechanic and fuel slip provided to one of the two pilots on board. The extent of our exterior inspection upon arrival is usually a quick walk-around looking for major bent, broken, or worn items the mechanic may have missed and ensuring that the maintenance release is completed. We still have a lot of work to do inside the airplane with preflight duties to ensure everything is configured and ready for flight. Between crew and the maintenance staff, all required items are completed and this method is perfectly acceptable to the FAA and the operator.

Post-Maintenance Inspections / Aircraft Parked on the Ramp

As I touched on earlier, any aircraft just out of maintenance requires extra attention to detail during a preflight inspection. Not just prior to the first post-maintenance flight, but quite possibly for the next several flights as well. There have been numerous pilots killed and airframes lost over the years because inspection panels or cowling were not secured, tools or rags were left where they shouldn’t be, or gear or control surfaces were not properly rigged.

Cessna maintenance

Fresh out of maintenance? Be skeptical.

As PIC, you should know what work was done on your airplane. If it was a simple oil change, extra attention for leaks, loose cowling, or abnormal pressure or temp indications on run-up might be your main focus. If the airplane just came out of an annual inspection, every single system on the airplane has been messed with and needs careful inspection. In fact, the extra attention may not be required just for that first flight, often it will take a few hours in the air or a few cycles to become apparent that certain panels or cowlings were not quite tightened down correctly.

Any airplane that has sat out on the ramp for any length of time and out of view of the pilot or crew should be looked at with added scrutiny. You simply have no way of knowing whether the full tanks you had the night before were drained into the someone else’s gas cans in the middle of the night, a tug clipped the wingtip of the airplane, or a bird’s nest has been undergoing expedited construction inside your engine cowling while you were away.

Although our duties during a preflight inspection may change with experience, aircraft, and circumstances, the ultimate goal is to find things that, if not repaired, may hurt the airplane, passengers, or crew. Sometimes this is a team effort; sometimes this responsibility rests solely with the PIC. While not the most exciting part of getting up in the air, it’s one of the easiest to ensure safety of flight.

What are your thoughts on the subject? Do you perform a complete preflight examining every rivet and fastener each time you climb into the airplane or are there circumstances that don’t require such a detailed inspection?

David Fill
Latest posts by David Fill (see all)
10 replies
  1. Hunter Heath
    Hunter Heath says:

    David, your breakdown of preflight type makes sense to me. Your article should be quite helpful to new pilots. However, contrary to your statement, I never found preflighting my old airplanes “boring.” Flying was a passionate hobby for me, and I never begrudged the time needed to inspect the plane in detail before putting my soft carcass greater than fall-survival distance from the ground! On several occasions, I found things that led me to abort a flight, such as the oil or fuel issues you mentioned. As you suggested, though, the extent of my preflight inspections varied depending on the circumstances. Post-maintenance inspections should be especially thorough, as I learned through a couple of scary experiences.

  2. Bruce Spencer
    Bruce Spencer says:

    Its important not to get complacent with your preflight that you have conducted hundreds of times. I recently picked up my plane from maintenance and after my preflight tried to start her. Turn the key…….dead. No sound, master is on, switch batteries, nothing. I walk back in to the office and say “didn’t anyone check this plane out before returning it for service”? With that the mechanic walks over to the plane and pushes the started breaker back in. ” we pull the breaker so no one accidentally starts the plane until we are finished. With egg on my face, I sit back down and pull out my checklist

    Sear backs locked
    circuit breakers (all) in ???..

    Don’t just go though the motions?,

  3. John F. Banas
    John F. Banas says:

    The BEST lesson I had in preflight inspections was at an FBO at KDPA called Planemasters, Inc.

    During an open house, they had a contest to preflight a Cessna 152 that was going to go into an annual inspection. There were things wrong with the plane that had been set up prior to the contest, like reversing the navigation lights, loose screws on the cowling, etc.

    I, along with MOST of the pilots there, missed a few things.

    This changed my entire approach to inspecting an airplane. Full disclosure, I don’t own my own airplane, so I rent and I need to do a “rivet level” inspection every time, all the time. I doubt that will change if I am ever so blessed to own my own; I don’t want to get complacent.

  4. Gary Sackman
    Gary Sackman says:

    As Mr. Collins related in one of his Air Facts Videos from Sporty’s, he had an oil change done on his 210 and found it to be leaking in a test flight (oil on the landing gear). After working on a few “land based” vehicles of my own, I have learned to do a post-repair run and inspection of the the car or truck I have repaired. I would think it would be paramount to make sure an aircraft of any configuration should get the same respect. Preflights are always emphasized in all of my aviation training books and videos. Its is the one thing that can make or break your flight. I am still in training and I won’t fly unless the aircraft has been inspected by myself and instructor. Thanks for the great info.

  5. Donald Ross
    Donald Ross says:

    One stunning and beautiful Sunday morning I’m climbing out of Fallbrook Airpark (my home field) to fly up to the “Sin Fernando Valley” to sneak into my office in Encino while nobody is there. You know – a devious boss checking on the troops.
    At any rate, as the quaint little village of Fallbrook passes beneath me, I smell the unmistakable aroma of fresh eggs and bacon as it comes wafting into the cockpit. My saliva glands are bursting – when my addled brain comes to the realization that breakfast is not served in the cockpit – at least, not in a pauper’s Piper.
    Dimly aware that breakfast is cooking under the cowl, I do a 180 and descend to the field. With trepidation, I open the cowl – no breakfast … but on closer examination, and cleverly hidden by mama bird, is a nest with two eggs, just out of view over number one cylinder.
    As I clean my kitchen, I add one more item to my pre-flight mental checklist.

  6. Gary Frick
    Gary Frick says:

    I do a lot of the pre flight at the end of the flight. It’s a luxury and a privilege to own a plane and if you’re the only one flying it you know what’s happened to the plane. After I put it in the hanger, I do the major checks at that time. The next time you go flying dumping the gas, checking the tires, looking at coolant and oil etc plus you can do a lot in the cabin to double check radios, breakers, electronics while you’re waiting for the engine to warm up

  7. Dave S
    Dave S says:

    One of the things I learned in military aviation is that post flight inspections should be as detailed as the preflight inspections. While obviously you are looking for things that happened during the flight you are also kind of establishing a baseline to notice things that are different between the post-flight and the pre-flight and vice versa. Attention to detail is what saves you from embarrassment and potentially worse.

  8. Low Wings
    Low Wings says:

    The title of this article could easily be changed to “Checklists, Checklists, Checklists!” since the unhurried and unabbreviated preflight inspection process is one of the last best opportunities to find and correct conditions that reliably lead to destruction of the aircraft and fatal injuries of the pilot and passengers. Yes, it’s that serious and important! A few examples: (there are many more depending on aircraft type)

    Verified fuel quantity on board sufficient for the planned flight and location (where is it?)
    Fuel quality (no Jet A for pistons and free of contaminants (water))
    Fuel tank caps properly seated and secured
    Fuel selector valve(s) properly positioned
    Oil filler caps properly seated and secured
    Engine cowlings properly secured
    Control locks removed and stowed
    Flaps operation and proper setting for takeoff
    Trim settings restored to takeoff configuration from previous landing
    Cabin doors and windows properly secured with all seat belts inside the AC

    Aviation accident history is littered with examples of fatal accidents and destroyed aircraft traceable to items such as those above (and others) that were skipped or otherwise omitted from the preflight inspections. In retrospect, it would have been very easy to conduct a complete and thorough preflight inspection that would have mitigated the risks, but for whatever reason critical items were missed.

    As Richard Collins pointed out, every pilot’s most important flight, the one that you want to invest all your training, experience and attention to, is the next one! Never get into a hurry with an airplane. The forces of nature patrol, defend and enforce the boundaries of good practice 24/7 and will, without remorse, appeal or apology, simply destroy errant aircraft and occupants!

  9. Joel Godston
    Joel Godston says:

    Excellent article David. However, you left out one VERY important preflight approach…the Military Approach, that I am sure you are quite familiar with. As a pitot that flew Piper Cub, T-28, T-33, B-47 aircraft on active duty in the Air Force; and T–33, F-84, and F-86H aircraft in the Mass ANG, the Preflight we did was extremely detailed…. our life and others we flew with depended on it! I would like to ‘chat’ with you sometime for ~5 minutes to share some flying experiences. My telephne number is (206) 382-3643. Cheers , and keep up the fine flying and reporting that you do!

  10. JimH in CA
    JimH in CA says:

    I’ve been flying the same C175B for 10 years now and do the pre-flight expecting to find something wrong; more oil used than expected, flap track rollers seized, elevator hardware missing, aileron hinge pins missing, etc.
    And , or course, climb up and check the fuel level and the caps, then check the gauge readings.
    When I get to the right wing tip, I grab it and give it an up-down shake and look and listen…does the gear look ok. Is anything rattling , [ other than the fuel sloshing in the tanks].?
    Over the years I have found problems that caused me to scrub the flight and fix the problem, remembering a few ‘pilot truths’…
    – takeoffs are optional, landings are mandatory.
    – better to be on the ground,wishing you were in the air, than, in the air, wishing you were on the ground.

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